Industry
AI Automation for Recruitment Agencies
Screen faster, respond to everyone, and keep the database warm
Recruitment is a volume game played against the clock. Hundreds of applications, most unsuitable, all deserving a response, and a placement window measured in days. VelvoAI builds systems that handle screening, matching, scheduling and communication so recruiters spend their time on the shortlist.
Built by VelvoAI, an independent AI systems studio. One engineer scopes and writes every system.
What the system does
- Applicant answered
- Every
- Against the brief
- Ranked
- Interview booking
- Auto
- SystemDocument AI
- SystemWorkflow Automation
- SystemSales Automation
- SystemAutonomous AI Agents
- SystemVoice AI Agents
Where it hurts
What slows recruitment agencies down
- High application volume means most CVs get a cursory scan at best
- Candidates who never hear back damage your reputation and future pipeline
- Interview scheduling across candidate, client, and recruiter is pure coordination cost
- The existing candidate database is a dormant asset nobody has time to work
- Job descriptions and candidate summaries are written from scratch every time
The boundary
What has to be true before anything ships in recruitment agencies
Compliance noteRecruiting
Where a candidate's data came from matters as much as what the software does with it. Pulling in third-party records to score someone crosses into consumer-reporting territory in the US, which attaches disclosure and adverse-action duties the employer cannot delegate. Reading only what the candidate submitted is a materially smaller exposure, and it is the default here.
Systems that fit
What we build for recruitment agencies
The capabilities VelvoAI builds most often for recruitment agencies, ordered by how often they come first.
SectorRecruiting
- S.01
Document AI
Someone reading PDFs and typing them into your system?
- S.02
Workflow Automation
Still moving the same data between the same five tabs?
- S.03
Sales Automation
Following up only when someone happens to remember?
- S.04
Autonomous AI Agents
Work that a flowchart cannot describe?
- S.05
Voice AI Agents
Missing calls outside office hours?
Solutions
Detailed solutions for recruitment agencies
Each page covers the specific workflow, the use cases, and what changes once it is live.
- 01
Workflow Automation for Recruiting
Every candidate deserves a reply. Nobody has time to send them.
- 02
Sales Automation for Recruiting
Your placed candidates and lapsed clients are your warmest market.
- 03
Autonomous AI Agents for Recruiting
Sourcing is research, and research is exactly what agents do well.
Questions recruitment agencies ask before building
01Is AI screening legally risky?
It requires care. We build for explainability — every ranking shows which brief criteria matched and where — keep humans as the decision-makers, and avoid inferring protected characteristics. Several jurisdictions now regulate automated employment decisions specifically, which is a design constraint we work within.
02How accurate is CV parsing?
Structured CVs parse very reliably. Heavily designed ones with multi-column layouts and graphics are harder, so we benchmark against your real applicant pool rather than a clean sample.
03Can it re-engage our old candidate database?
That is often the highest-return first project. Matching a new brief against thousands of dormant candidates and running a personalised re-engagement sequence surfaces placements from records you already paid to acquire.
Other sectors
Industries we also work in
- Written by
- Usman Ali, Founder
- Last reviewed
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